Fabric sourcing /
What should an upholstery distributor keep for repeat orders?
Retain a signed cutting and identify the lot, construction and finish on every reorder.
Create a physical reference
Keep a labelled cutting from the approved bulk lot. Record colour code, finish, backing, width and intended end use. Hold back a clean piece and note the viewing light so warehouse staff can repeat the comparison.
Separate new lots before cutting
Compare a cutting from the new lot with the retained piece on a flat table and then around a cushion edge. If the shade or hand changes, hold the new lot until the two sides agree how it can be used. Report coverage for the exact construction rather than copying a previous report automatically.